What Is Permitting Software and How Does It Work?
Have you been buried under piles of permit applications lately? As an organization dealing with permits, you know how time-consuming and tedious the permitting process can be. Between collecting applications, verifying information, routing forms to the right people, tracking status, and communicating with applicants, it’s amazing you have time for anything else. But what if there was an easier way? Permitting software can streamline your entire permitting workflow, saving you time, money, and frustration. Keep reading to find out how permitting software can simplify your life and make the permitting process practically painless. You’ll wonder how you ever managed without it.
Top Benefits of Using Permitting Software for Organizations
Permitting software, also known as permit tracking software, helps organizations manage the entire permitting process in one place. Instead of shuffling papers and tracking applications in spreadsheets, permitting software provides an automated system to handle it all.
The software allows you to create permit application forms that can be filled out and submitted online. Applicants can submit all the necessary documents and fees in one place. You’ll have a centralized database to store and organize all this information, keeping details for each permit application in one easy to access file.
Permitting software also streamlines the review and approval process. You can automatically route submitted applications to the right reviewers. They can easily check if any information or documents are missing right in the system. The software allows you set custom workflows for different types of permits, so applications are processed efficiently and consistently each time.
Once a permit is approved, the software helps you track important dates and deadlines to ensure compliance. You’ll get notifications as permits near expiration so you can follow up on time. Some systems also let you generate reports on key metrics like turnaround times, the number of applications received, and permits issued to help improve processes.
In summary, permitting software takes a time-consuming, paper-heavy process and makes it digital and automated. With an efficient system in place, your organization can provide better service to applicants and focus staff time on more important work. The investment in permitting software is well worth the benefits.
Key Features to Look for When Choosing Permitting Software
Using permitting software provides huge benefits for organizations dealing with permits and licenses. Here are some of the top benefits:
- Streamlined Processes. Permitting software automates and simplifies the permitting process from application to approval. Applicants can apply online, payments are processed electronically, and approvals are automated based on pre-defined criteria. This cuts down paperwork and speeds up the entire process.
- Improved Productivity. By automating routine tasks like application intake, fee collection, and report generation, staff can focus on more meaningful work. They have more time to review complex applications, address applicant questions, and ensure high quality permit decisions.
- Increased Transparency. Applicants can check on the status of their permits at any time through an online portal. They know exactly where their application is in the process and how long each step takes. This makes the permitting experience much more transparent and helps set proper expectations.
- Better Data and Reporting. All permit data is stored in a centralized database, making it easy to generate reports on key metrics like average application processing times, approval rates, and revenue collected. These insights help organizations improve processes and make data-driven decisions.
- Reduced Costs. Automating parts of the permitting process and shifting some activities to online services significantly cuts costs over the long run. Organizations can reduce their dependence on paper, storage space, and manual data entry while improving staff efficiency.
Using permitting software is a win-win. It makes the permitting process faster, simpler and more transparent for applicants while helping organizations lower costs, increase productivity and gain valuable data insights. For any organization dealing with permits, it’s worth exploring how software solutions can help streamline operations.