Digital invitations are quickly replacing traditional printed cards, especially for weddings, baby ceremonies, birthday, school/college events and corporate events. But it is important to decide whether you should send digital invitation through email or WhatsApp.
Both options are popular, but they serve different purposes. Choosing the right one can improve guest experience and overall impression of your event.
Let us look at both types of invitations –
WhatsApp Invitations:
WhatsApp invitations are sent over WhatsApp chat or set as WhatsApp status. It is more preferred to send the digital invitation individually to guests over WhatsApp chat, so that it can be viewed only by them.
For WhatsApp invitation you can type complete invitation message in the chat or send the digital invitation in PDF, image or video formats. To create digital invitation, you can use popular invitation making websites such as Canva, Good Invites, Paperless Post, Evite, Greenvelope etc. They have huge collection of digital invitations that can be sent over WhatsApp.
Advantages of WhatsApp Invitations
- Invitations and messages are almost always seen within minutes.
- Guests can reply quickly, making RSVP collection faster.
- You can send wide range of digital invitations such as Animated invites, videos, interactive links and voice notes.
- A WhatsApp message feels direct and warm, perfect for informal or semi-formal events.
- Invitation video or PDF often has large size. They can be sent easily on WhatsApp.
Limitations of WhatsApp Invitations
- Can feel less formal for corporate events.
- Invitation written messages can get lost in chats.
- Managing large guest lists manually can be tricky.
Email Invitations:
Email invitations are sent over email as message in the body of email or as attachment of digital invitations (PDF, image or video). While writing the message in the body of email you can use various formatting options to highlight and style important details. You can also attach digital invitation with the email.
Advantages of Email Invitations
- Emails feel more official, making them ideal for corporate events and formal gatherings.
- It has more space to include all the details such as full event schedule, dress codes and attachments (PDF invites, videos)
- You can send bulk invitations without worrying about message clutter.
Limitations of Email Invitations
- Lower open rates (many emails go unread or land in spam).
- Slower responses.
- Requires guests to check their inbox actively.
- Large size invitation video and PDF cannot be attached in email. The guests may not receive email due to their size limitations.
Above we have discussed in detail about WhatsApp and Email invitations with pros and cons. You should choose the right medium while sending digital invitation to your guests.
The most important thing to keep in mind is that the guests receive the invitation timely and accurately with all details so that they can plan for the event accordingly.
